Optimise your purchasing - with Kounta Insights

Optimise your purchasing - with Kounta Insights

Before you begin
You will need:
- Kounta Insights enabled from the Back Office
- Kounta Purchase enabled from Back Office
 
Accessing the Purchase Dashboards
1. Launch Kounta Insights from the Back Office
2. From the side menu on the left, select Purchase
3. You have two dashboards and one report you can access from here:
Purchase insights - Get detailed insights on your purchase history to understand the status of various orders and identify the top products you have ordered as well as the top suppliers your order from.
Individual Purchase Order Details - Drill into individual purchase orders to understand the transition between different order status and the value of the order
Product Purchase Trends- Get a view of your product purchasing trends by month and day of the week
1_SELECT_PURCHASE.PNG
 
4. Once you’ve chosen a dashboard, remember to choose the appropriate Filters (from the upper left part of the screen)and then select Run - you won’t see any data unless you do this first
FILTER.jpg
 
Note - You can have multiple filters per field (e.g. more than one site or two timeframes) - but keep in mind that this will aggregate the data.
 
Tour of the Purchase Dashboard
Note - When viewing any of the dashboards, make sure to first enter the right filters (upper left of screen) and select Run
 
A. Purchase insights
See a snapshot of your total purchase, orders received, a comparison of purchase vs. sales, top products ordered, and procurement time.
 
1. Purchase snapshot
Answers: What is the total purchase value within the given time?
How many of the orders were delivered or received?
How does purchase compare to sales?
How much did you spend per supplier?
2_PURCHASE_SNAPSHOT.PNG
 
2. Product Summary
Answers: What is the most frequently ordered product?
What products are purchased the most?
3_product_summary.PNG
 
3. Supplier Summary and Order Summary
Answers: Who do you order from the most?
Which suppliers have a variation between what order was sent to them and what was received from them?
What is the average number of days between day of order and day of delivery for each supplier?
How many of the orders are in the Received, Delivered, Placed, and Cancelled statuses?  
4_Supplier_summary_and_order_summary.PNG
 
4. Procurement time - Delivered orders
Answers: How long was it before the orders were delivered?
5_procurement.PNG
 
B. Individual Purchase Order Details
See a breakdown of the purchase orders sent.
Answers: When was an order made and by whom?
What is the status of all the purchase orders within a time frame?
How many products were ordered for each purchase order?
Was there a variation in quantity between what was ordered and what was delivered?
What are the total order amounts?
6_individual_purchase_order_details.PNG
 
C. Product Purchase Trends
This dashboard is best for viewing details on individual products such as order value, quantity ordered and monthly trend.
1. Order Value
Answers: How much was spent in purchasing this item within the time frame?
7_order_value.PNG
 
2. Quantity ordered
Answers: How much of the product was ordered within the time frame?
8_quantity_ordered.PNG
 
3. Monthly trend
Answers: How much per month of the product is ordered within the time frame?
9_monthly_trend.PNG
 
Frequently Asked Questions 
Why am I not generating any data when I open these dashboards?
Remember to apply the necessary filters especially the site and the time frame. Then, select Run.

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